Running a professional vacation rental business means balancing dozens of moving parts, from marketing to guest communications to owner relations. But if you ask most operators where their team loses time, the answer is usually much simpler: keeping properties stocked. 

Toilet paper, paper towels, shampoo, body wash, cleaning supplies – the items every guest expects but no one wants to run out of. These small products drive a huge share of guest complaints and can chip away at your team’s efficiency if you’re relying on ad hoc ordering. 

That’s exactly why Inhaven built subscription services around consumables: to give professional managers a smarter, scalable way to keep their operations running smoothly. 

The Industry Problem: Consumables Are a Silent Drain 

Every operator knows the pain of consumables: 

• Unpredictable usage. Guests use products at different rates, and one busy weekend can drain supplies you thought would last weeks. 

• Last-minute replenishment. Housekeepers scramble, managers rush to big box stores, or teams place expensive overnight orders. 

• Hidden costs. Every emergency trip or piecemeal Amazon order adds up in labor and shipping expenses. 

• Inconsistent guest experience. When some homes get one type of shampoo and others get a different brand, your brand standard disappears. 

While many managers are focused on revenue growth, margins, and occupancy, consumables quietly erode efficiency and consistency in the background. It’s not glamorous, but it’s foundational to operations. 

Why Subscription Services Work for Property Managers 

Inhaven’s subscription services solve this problem by aligning ordering with occupancy. That means: 

You get the right amount of paper towels, toilet paper, cleaning supplies, and toiletries based on actual guest nights, not guesswork. 

Busy season? Your shipments automatically scale up. 

Shoulder season? You aren’t stuck with closets full of extra stock. 

This approach turns consumables into a predictable, controllable part of your operations. 

The Benefits to Your Business 

1. Operational Efficiency

No more emergency store runs. No more wasted time building supply orders across multiple vendors. Subscriptions create a consistent flow of goods that keeps your team focused on the guest, not the shopping list. 

2. Cost Control

By forecasting against occupancy, managers avoid the twin pitfalls of overstocking (wasted money) and understocking (emergency costs and bad reviews). Predictable monthly shipments smooth out budgeting and protect margins. 

3. Scalability Without Stress

As your portfolio grows, so does your need for consumables. Subscriptions scale automatically, whether you manage 50 homes or 500, without adding more complexity to your ops team. 

4. Consistency Across Properties

Every guest walks into a home stocked with the same high-quality paper products, toiletries, and cleaning supplies. That consistency is what separates professional operators from casual hosts, and it’s what keeps owners and guests coming back. 

5. Forecasting Made Simple

Because Inhaven ties consumables to occupancy, managers can plan ahead with confidence. No more guesswork. No more surprises when your busiest week collides with a supply shortage. 

6. Peace of Mind for Managers

When consumables arrive on schedule, managers eliminate one of the biggest “what ifs” in the turnover process. That reliability frees mental bandwidth to focus on revenue, strategy, and growth. 

Why This Matters to the Industry 

As the vacation rental industry matures, expectations are shifting. Guests compare their stay not just to other rentals, but to hotels, where restocking is never a question. Owners expect managers to deliver professional, repeatable experiences. 

Consumables may seem small, but they’re a key driver of professionalism in our industry. By systematizing this one area, managers signal to owners, guests, and staff that they take standards seriously. 

And here’s the truth: if you’re still buying toilet paper in bulk from Costco, you’re leaving efficiency and professionalism on the table. 

Inhaven’s Difference 

Plenty of companies will sell you consumables. Inhaven takes it a step further: 

• We use your occupancy to forecast demand. This ensures accuracy, reduces waste, and keeps supply aligned with reality. 

• We integrate with your broader operations. Subscriptions aren’t just about products, they’re about sustaining brand standards. 

• We deliver certainty. Inhaven’s subscription services aren’t just convenient. They’re a foundation for operational excellence. 

With Inhaven, you’ll never run out of the basics again. You’ll gain back time, money, and peace of mind to focus on what matters most: growing your business and delighting your guests. 

Contact our team at hello@inhaven.com to learn more!